Revisions to the Policies Manual shall be published as and when required.
The Policies Manual shall be formally reviewed by the Quality & Safety Manager to reaffirm its adequacy to current Company requirements.
Unauthorised Revisions are prohibited.
Policies Manual Control & Distribution List
This Policies Manual shall be controlled by the Quality & Safety Manager and stored on the Shared Server so that all have access. The location on the server acts as a security measure, restricting access to those who have access to the Shared Server.
For remote and satellite sites a numbered CD Rom disc will be sent out containing the relevant Policies Manual.
Uncontrolled copies of the Policies Manual shall not be subject to updating and can only be taken as reflecting the Company’s Policies at time of issue.
List of Manual holders
|Copy Number||Holder||Location||Controlled||Review Date|
|Shared Server||Yes||September 2020|
|Shared Server||Yes||July 2019|
|Shared Server||Yes||November 2018|
This Policies Manual is issued to provide an overview of the Policies in place for the Mainstream Group and subsidiaries Mainstream Training Limited, Mainstream Staff Supplies Limited, Mainstream 1st 4 Staff Limited, Mainstream Logistic Services Limited, Mainstream Fleet Services Limited, Staffing Made Simple (Kent) Limited and Kemsley Kitchen Limited and any other entity thereof at all sites that employees may be asked to work at from time to time. For any policy to be effective it must be applied throughout Mainstream Group, these policies therefore apply to all employees regardless of position or seniority.
Although all departments have their own responsibilities, commitment of everyone to work as part of a team is one of the strengths on which Mainstream Group is founded. Mainstream Group sees people as its most important asset and the policies contained in this Manual reflects the commitment to all people being treated fairly and equally.
All new employees will be inducted in the policies contained within this Manual. It is the responsibility of all departmental managers to ensure employees, for whom they are responsible, understand any new or amended policies and the contents of this Manual are communicated by them and adhered to.
The Directors, Department Heads and the Quality & Safety Manager will monitor the effectiveness of the Policies which may be changed from time to time to
- Ensure they are effective and
- Comply with current Legislation
If you have any questions regarding this policies document and how it applies to you, including how to request access to your personal data please contact a Director, Department Head or the Quality & Safety Manager.
MODERN SLAVERY AND HUMAN TRAFFICING POLICY
Every organisation carrying on a business in the UK with a total annual turnover of £36m (Modern Slavery Act 2015 section 54 (2b)) or more will be required to produce a slavery and human trafficking statement for each financial year of the organisation. Mainstream wish to be pro-active in regards to the control, identification and reporting of Modern Slavery and Human Trafficking.
Mainstream Group recognises that slavery and human trafficking remains a hidden blight and readily executable within the recruitment sector. The aim of Mainstream is to acknowledge our corporate responsibility by alerting staff to the risks, however small. Through enhanced publicity of Mainstreams policy towards Modern Slavery and Human Trafficking our stakeholders and/or partners may be reassured of our commitment to the protection of individuals and their rights.
The statement sets down the Mainstream Groups commitment to preventing slavery and human trafficking in our business activities and the steps we have put in place with the aim of ensuring that there is no slavery or human trafficking in our own business and/or our supply chains. We all have a duty to be alert to risks, however small. Staff are expected to report their concerns and management are to act upon them.
This Policy takes into account, and supports, the policies, procedures and requirements documented in our policies, procedures and staff handbook and are also compliant with the requirements of ISO 9001:2015. Procedures concerning slavery and human trafficking have been established, including disciplinary procedures where they are breached. Additional procedures ensure that this policy is understood and communicated to all levels of the company. This policy is regularly reviewed by the Directors to ensure its continuing suitability and relevance to the company activities
Organisational structure and supply chains
This statement covers the business activities of the Mainstream Group which are as follows:
Mainstream Group is a company which provides logistics, warehousing, construction and streetworks training. The Group encompasses recruitment divisions providing industrial and driving personnel to the temporary labour market and selection and recruitment activities for internal employees.
As part of its products and services staff fall into a number of categories including self employed, limited companies, full time PAYE and contracted third party organisations.
High Risk Activities
Hirers of temporary labour and providers of temporary labour who supply the labour across a number of sectors including logistics, industrial and construction staff.
The Company strives to achieve the aim of the eradication of slavery and human trafficking by identifying and mitigating risk in the following ways (But not limited to):
- Vetting and investigation of our supply chain (contractors, sub-contractors, policies, contracts etc. where concerns arise).
- Continually audit & review our practices for checking all employees are paid at least the minimum wage and have the right to work;
- Encouraging the reporting of concerns and the protection of whistle blowers.
- The company will not knowingly support or deal with any business involved in slavery or human trafficking.
- We have zero tolerance to slavery and human trafficking. We expect all those in our supply chain and contractors comply with our values.
The Company is committed to ensuring that there is no modern slavery or human trafficking in our business or our supply chains. This Statement affirms its intention to act ethically in our business relationships.
Due Diligence Processes for Slavery and Human Trafficking
The Company needs to ask itself; at every level is there a possibility that an individual or group is or has been subjected to slavery or human trafficking?
Human trafficking is the movement of people by means such as force, fraud, coercion or deception, with the aim of exploiting them. It is a form of modern slavery and is made up of an ACT, a MEANS and a PURPOSE.
(What is done)
(How it is done)
(Why it is done)
Harbouring or receipt of persons
|Threat or use force
The abuse of power or a position of vulnerability
The giving or receiving of payments or benefits
Forced Labour or services
Slavery or practice similar
Removal of organs
Communication and Remuneration
Employees are to be engaged with on a one to one basis and not through intermediaries. Pay has to be paid into the individual’s bank account and not to a third party account, unless a joint account with spouse or partner. Mobile communications must be through the employees own mobile number and not a third party or central number. All employees are recruited personally and not through a remote process where all identification and rights to work are confirmed.
The Company requires all staff to report to a manager any concerns with regards to Modern Slavery or Human Trafficking. Should any instance of Modern Slavery or Human Trafficking be discovered, staff will be asked to explain the reasons why they have or have not reported it?